By implementing bs 8, cleardata is adopting best practice for managing electronic information as legal evidence. Lets be honest the most important thing about a digital solution is that if you need to rely on the document it must. Electronic document admissibility and retention final. But given that paper documents require a substantial amount of storage space, are susceptible to fire and flood damage and cannot be easily retrieved, converting them to a more manageable, searchable media makes a lot of sense. Our team are pictured celebrating their success in passing bs 8. The implementation of kofax has provided us with an effective way of quickly capturing our paper content into sharepoint for long term secure storage that is legally admissible. Evidential weight and legal admissibility of electronic information.
Digital mailroom is the automation of incoming mail processes. Software improvements now make it possible to capture paper documents. Bs 8 electronic information management the internationally recognised data security standard is the only iso accreditation that really matters when it comes to dealing with your data, and we are the first scanning specialist in the isle of man and channel islands to achieve it. The publication of bs 8 reects the demands of the adopters of the code of practice cop for a more formal compliance standard and covers the scope of the all three parts of the code of practice bip 00081, bip 00082, bip 00083. Download paperscan scanner software is available in 3 versions. It is designed to help you verify and authenticate all your information to avoid the legal pitfalls of information storage. The new scanning solutions have delivered additional capacity and improved productivity for the firm and the now 15strong fleet has. Help finding a solution, remote and onsite installation and training services are available from our experts. British standard explains how to store data for use as evidence. In order to meet the stringent service levels required by the hospital, misl set up an onisland bureau specifically for this project.
Choose the driver that works best with your scanner, as well. Save as single page pdfa, tiff, jpeg, jpeg 2000, png, jbig2, webp. Plymouth nhs trust establish inhouse scanning with alaris. Registered with the information commissioners office, hsim is compliant to all required document management standards including iso 9001, iso 27001, bs 8, iso 14001 and the nhs ig. The backscanning function was outsourced to misl, an established uk scanning specialist with a proven track record in digitising patient files. Specification bs 8 specifies the requirements for the implementation and operation of electronic information management systems, encompassing data processing and the exchange of. Bs 8 is the british standard that outlines best practice for the implementation. Scanning software for imaging, document management ocr.
Bs 8 is the british standard that specifies the requirements for the implementation and operation of electronic information management systems, and to the electronic transfer of information from one computer system to another, addressing issues relating to the authenticity and. Scanstore offers a variety of lowcost document scanning, document management, forms processing and ocr applications in one place, with discount pricing and demo downloads available with your scanstore user account. This information governance ig guidance provides nhs organisations with a general awareness of the good practices associated with digital scanning of records. Orpalis paperscan download page best scanner software. Forms scanning software is designed to capture data that exists either on paper or on online forms, and can be used effectively to speed up the entire cycle of form processing. The culture of avoiding risk at all cost is what compels companies to print and archive thousands of documents every day. Ipc provide document scanning services which includes business scanning, large format scanning, confidential scanning and also fragile material scanning. Scanstore has several original guides to help you find the right software for your project. Bips 00081,2,3 are still current and can be used in parallel to bs 8. Specification bs 8 specifies the requirements for the implementation and operation of electronic information management systems, encompassing data processing and the exchange of data between computers and electronic storage. Scanning software for imaging, document management ocr and. Visit naps2s home page at naps2 is a document scanning application with a focus on simplicity and ease of use. Cleardata are celebrating, after becoming one of the first document scanning companies to pass the new bs 8.
Traditionally, batch scanning software was designed for large companies with dedicated scanning departments. British standard explains how to store data for use as. General hints and tips for digitisation for business use. The idscan ocr software is the only id scanning softwarer on the market which recognizes various and newest. Our document scanning services are compatible with the majority of document management systems. Bs 8 combines some of the content of the bsi guides, bip 00081, bip 00082 and bip 00083. Our team provides endtoend support for the paperless office. Document scanning services scan documents with ease. It addresses legal admissibility concerns, helping you face any legal. The standard is based on bip 0008 which was designed to deal with issues relating to the integrity and authenticity of information stored electronically. Bs 8 has been developed by a wide range of experts in the field of document management and has taken into account all the feedback received during the public comment period. Thank you for downloading paperscan its easy to start. Eltham lewis associates is a document scanning specialist, using hitech scanning equipment with the ability to scan over 100,000 documents per day.
Onsite scanning units 12, building c, kelburn business park, port glasgow. Need to improve the management of your electronic information. The document scanning and document management company has invested in a number of bsi certifications to offer a secure, independently audited service. Scan documents to pdf and other file types, as simply as possible. Document scanning from integrated mailing solutions. Bs 8 is a recognized standard that provides reassurance that you are handling and storing electronic information responsibly. Our scanning is done in secure accredited iso27001 information security management system and iso9001 quality management system environments, and can be done in compliance with bs 8 evidential weight and legal admissibility of electronic information on request. We havent come across a system that we cant integrate into yet. But it also provides advanced features like ocr, annotations or color detection. Offering a range of document scanning solutions to help businesses of south wales save costs and eliminate wasted space. Scan data experts can help you to design and implement projects to the bs8 standard and can feed into existing planning processes to ensure that all of the legal admissibility considerations are accounted for.
An addon feature of the imaging software that populates document templates by reading certain regions or zones of a document, and then placing the text into a document index field. As well as great software, we offer a range of services for costeffective document management. Recognising that business growth is reliant on its ability to stay ahead of the curve, cleardata has continued to invest in the latest generation scanning solutions for production environments, ensuring it is well positioned to anticipate and address its customers changing needs, offer higher value services and differentiate from the competition. University hospitals plymouth nhs trust uhpnt is committed to creating a single, secure digital health record for every patient, accessible from any location, at any time. Bs 8 specifies what is required in order to implement and operate an electronic information management system. The back scanning function was outsourced to misl, an established uk scanning specialist with a proven track record in digitising patient files. Oss provides a secure and efficient document scanning solution delivering cost benefits and integrated compliance utilising state of the art technology and best in class processing software. Bs 8 evidential weight and legal admissibility of electronic information. Papershrink preambles a journey into document scanning.
Professional edition, home edition and free edition. Compliant document management the key principles behind bs. Electronic document management system with over 120,000. The team regularly provides scanning for output to microsoft sharepoint, documentum, comino, anite now northgate, onbase, opentext, alchemy, idox, invu and pyramid. Significantly enhanced staff productivity and efficiency. Bs 8 is the british standard that sets out the requirements for implementing and operating. Businesses are adopting this system, archiving paper documentation for future retrieval and instant access. Aug 31, 2018 university hospitals plymouth nhs trust uhpnt is committed to creating a single, secure digital health record for every patient, accessible from any location, at any time. Document scanning services scan documents with ease microform. The standard also addresses document scanning processes and the. Forms scanning software is versatile and can be used in conjunction with any scanner. Jul 11, 2019 after examining the requirements around the code of practice for information security iso27002 and code of practice on legal admissibility and evidential weight of information stored electronically bs 8, deltascheme recommended the use of microsoft office sharepoint server and kofax capture to provide the secure endtoend scanning.
Idscan ocr for is an id scanning software that extracts the full card image, face image, signature image and full text data of the id card arranged in appropriate text fields, into an external file, clipboard or third party software. As recommended by bsi, any businesses using an electronic filing system should implement bs 8 in the process of producing any scanned data. Registered with the information commissioners office, hsim is compliant to all required document management standards including iso 9001, iso 27001, bs 8, iso 14001 and the nhs ig digital toolkit. The guidance is based on the british standard bs 8. A look inside any business will prove that the concept of a paperless office is still more fantasy than fact. Oss provides a secure and efficient document scanning solution delivering cost. Bs 8 is the british standard that outlines best practice for the implementation and operation of electronic information management systems, including the storage and transfer of information. Dec 16, 2008 bs 8 combines some of the content of the bsi guides, bip 00081, bip 00082 and bip 00083. Orpalis paperscan download page best scanner software for. Scanning from integrated mailing solutions isle of man. Standards and requirements for electronic records management. Sidebyside feature comparison of document scanning and data capture applications.
This framework offers additional benefits to the now expired document scanning solutions framework 390, including but not limited to. One of the few bs 8 accredited scanning bureau and as associate consultants of bsi, papershrink specialises in legally compliant scanning according to the latest bs 8 standards and offers. Cambridge document scanning company bedford, cambridge. The home of high quality bureau document scanning services. The new british standard, bs 8 evidential weight and legal admissibility of electronic information covers this in detail.
Registered with the information commissioners office, hsim is compliant to all required document management standards including iso 9001, iso 27001, bs 8, iso 14001 and the nhs digital ig. In the last few years, a number of software developers have created lowcost, easy to use scanning software designed for singleuser desktop scanning. Offering a wider range of services and additional benefits espos new electronic document scanning solutions framework 390 offers a wide range of services including the scanning, storing or disposal of documents and the supply of software and consultancy services. Both paper and electronic mail email can be managed through the same process allowing companies to standardize their internal mail distribution. Espos new electronic document scanning solutions framework 390 offers a wide range of services including the scanning, storing or disposal of documents and the supply of software and consultancy services. Bs 8 is the british standard that specifies the requirements for the implementation and operation of electronic information management systems, and to the electronic transfer of information from one computer system to another, addressing issues relating to the authenticity and integrity of the electronic information. It sets a benchmark for procedures that businesses should follow in order to achieve best practice, and therefore, legal admissibility of their electronic documents. Easily scan with your chosen settings, or set up multiple profiles for different devices and configurations. Whether youre scanning a photo from the flatbed or scanning multiple pages by using a document feeder, the scan app is the perfect assistant. Although its possible to scan any document into electronic format, the end image and edm.
Lets be honest the most important thing about a digital solution is that if you need to rely on the document it must hold the same evidential weight as the paper copy. Scan and process your documents and images without any limitation. Our highcapacity scanning service uses the latest datacapture technology. Certification to bs 8 electronic information management demonstrate that all your electronic records are verified and accessible with certification to bs 8. It is designed to help you verify and authenticate all your information. There are many types of document scanning software and finding the right one can be confusing. Cleardata is also one of the first companies in its industry to be certified to bs 8. New electronic document scanning solutions framework 390. As a result, the decision was made to digitise the records inhouse and the trust set up an inhouse scanning bureau. Bips 00081,2,3 are still current and can be used in.
If you cant see what you want please use the site search facility, or fill out the contact form and the project overview form, which you can upload in. If you have a scanner, this app makes it easy to scan documents and pictures and save them where youd like. Aug 04, 2019 download naps2 not another pdf scanner 2 for free. Anexuk ltd provides a wide range of business services. The new british standard, bs 8 evidential weight and legal. Whether you need to simply stage a device or develop a fully featured application with image and data capture as well as asset management, these tools help you every step of the way. Give stakeholders and customers confidence that all information is stored and documented accurately.
Once youve finished scanning, you can save, email, or print with only a couple clicks. We hope that you will find information on everything you need to to meet your document scanning requirements, here on our web site. Choose the driver that works best with your scanner, as well as settings like dpi, page size, and. I think the need and usefullness of a third party solution really depends on. Naps2 scan documents to pdf and more, as simply as possible. Mindful of the requirement to adhere to the bs 8 standard, which assures the authenticity, integrity, confidentiality and availability of electronic information, the trust also worked alongside elisabeth belisle, a longterm alaris partner who set up one of the uks first bs 8accredited specialist scanning bureaus. If you have a scanner, this app makes it easy to scan documents and pictures and save them.
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